Chorley Cleaning Service has adopted employee scheduling and workforce management software SmartTask to support the rapid expansion of the business.
The contract cleaning specialist will use the system to better manage, support and protect its team of 25 cleaners that operate across the north west of England, while streamlining administrative processes at its head office.
“Our aim is to expand the business across the Midlands and the North of England, so it is essential to have proven and industry-leading solutions in place to support this goal,” explains Julie McCullagh. “With our team of cleaners already operating at over 70 commercial, medical, education sites, we recognised the need for a system that will simplify and automate time and attendance, staff rostering and operational compliance as our workforce grows.”
Chorley Cleaning Service had previously used a number of different management tools but wanted to consolidate its IT infrastructure into a single software solution to achieve time, cost and efficiency savings. Following a review of the marketplace, the company selected SmartTask based on its established presence within the cleaning sector and tested ability to meet the needs of service providers.
Cleaning staff will now use the MySmartTask app to record their shift start and finish times, while those without access to a smartphone will be able to book on and off their shifts using a designated landline and secure PIN code through sophisticated call-taking software. GPS locations from MySmartTask will also provide peace of mind that employees are onsite when stated and enable Chorley Cleaning Service to supply accurate proof of work information to customers.
Intelligent Rostering functionality will help Chorley Cleaning Service to streamline its planning processes, reducing the time required to prepare and communicate rosters. Cleaning staff will receive their weekly schedules via both email and the MySmartTask app, so they can quickly confirm availability and the company can fill any gaps. This will not only free up time for office-based administrators, but also ensure high-performance levels for customers.
SmartTask will support Chorley Cleaning Service’s commitment to lone worker protection as well as health and safety, quality and operational compliance. The company will receive an alert if anyone fails to book off their shift, so the office-based team can quickly check on their welfare. Moving forward, company and customer site documents will be uploaded to MySmartTask, so Chorley Cleaning Service can ensure staff have access to and review relevant procedural details.
"Due to the scale of the site and diversity of buildings, we needed a highly-functional and easy-to-use workforce management tool that provides complete transparency of the cleaning operation. SmartTask is already having a positive impact on the business by helping improve service delivery and automate our back-office processes. It is reducing admin for employee scheduling and payroll – freeing up our team to take on additional duties – while providing accurate data to improve customer reporting and personal development reviews. We look forward to achieving additional benefits as the software becomes embedded within the business." concluded McCullah
"Our software is a proven tool within the cleaning sector, helping businesses to adapt and grow. As such, a rapidly-expanding number of cleaning service providers are turning to us to help overcome the workforce management challenges they face." Paul Ridden, CEO of SmartTask commented.