Care worker scheduling & call monitoring

SmartTask-Care-Device-webSmartTask Care is a care worker scheduling and call monitoring solution designed to help care organisations operate more effectively, protect their workforces and ensure service users receive the quality of care they deserve.

The solution dramatically reduces office administration whilst the (optional) smartphone app increases the proportion of time care workers spend directly providing care instead of report writing. Business minded providers, who are confident in their service offer, also use the extra transparency and accountability that the system affords to attract new customers.

Care Plan Setup & Intelligent Rostering

At the heart of SmartTask Care is a fast and easy-to-use cloud based user interface that streamlines the setup of planned care visits and scheduling of staff – reducing time and costs with no compromise to accuracy.

Intelligent Rostering automatically suggests best matched employees based on various criteria such as skills & qualifications, availability, historical shift patterns, and working time directive.

User permissions and controls ensure service users get the care required with a full audit trail to provide to the care commissioning agency.

SmartTask Care Rostering
Save administration time and costs

Free up more time to care

Increase productive care time with service users

Data captured to show that care is delivered to plan

Comply with duty of care

Care Visits & Care Plans

SmartTask captures integrated proof of time and attendance to monitor the status of care staff as they complete their work.

Care workers may use a simple smartphone application to scan tags to record shifts and service users visited. Where appropriate, on-screen signature capture provides additional proof of service. Other staff (without smartphones) simply book on/off shifts and submit check calls via a telephone and a secure PIN code.

The SmartTask Mobile app provides a simple and efficient means of capturing care as it is being delivered – allowing tasks such as giving a drink, turning in bed etc. to be recorded immediately and without completing time consuming forms later on. Similarly, the smartphone provides access to supporting information and special instructions or even care notes subject to your policy and procedures.

And when unplanned events arise, users may raise alerts and submit incident reports, including photographic evidence if required, to generate immediate notifications or emails for urgent attention and assistance.

Smart Forms

SmartTask incorporates an extremely powerful and flexible capacity for replacing paper-based business processes with electronic forms – SmartForms.

Almost any routine or event driven data capture activity can be automated using SmartForms with workflow logic, GPS location/time/date, camera and signature capture. Information may be exported to spreadsheet or collected by a customer system accessing a secure database interface.

Our experienced analysts are on hand to help care providers design SmartForm ‘apps’ that are tailored to their specific requirements.

SmartTask CareWorker
Simple, easy to use application on affordable devices

Full audit trail - who’s done what, where and when

Accurate and timely reports – no paper

Better support for care workers whilst in the field
SmartTask - Smart Forms
Signature Capture

Image Capture

Workflow Logic

Configure, not Develop

Low risk, Quick

Export and/or Interface

Care Administration

With at-a-glance visibility, Live View is an interactive dashboard for care companies to monitor the delivery of care and enable corrective action to be taken to avoid unfulfilled shifts and missed care visits.

Admin teams can track the attendance, care visit status and safety of care workers in care homes or in the field and to respond quickly to any operational issues, alerts or lone worker alarms.

SmartTask Care Rostering
Monitor the safety and status of care workers

Avoid unfulfilled shifts and missed care visits

Respond immediately to alerts and incidents

Automatically escalate to family, client or other party


SmartTask offers a clear, concise and accurate view of all activity through advanced reporting capabilities. A range of user, financial and executive reports enables organisations to analyse the performance of their business and provide essential information to clients.

Data can also be uploaded to other back office systems including billing and payroll, saving time and eliminating mistakes as a result of manual input.

Care providers who are willing and able to be accountable and transparent tend to win most business!

Prove you’ve done what you promised to do

Reduce time collating service performance reports

Analyse staff and business performance and utilisation

Eliminate mistakes as a result of manual input
SmartTask Cloud Software saves…
…money, time, complexity and risk

SmartTask is a cloud-based software as a service ‘SaaS’ solution, which means we provide and manage the computer whilst customers log into a secure website to use the application. This makes it highly scalable, reliable and affordable, thus removing the need for costly, time consuming and complex technology projects. It is simple and easy to install, so companies can quickly and effectively implement the solution without a dedicated IT department. Ongoing support also provides full disaster recovery and software upgrades as part of the subscription.

Any solution purchasing decision must include these critical cost and risk factors:

Cost of software + support + updates

Cost of equipment + support + installation

Risk and cost of data backup and security

Cost of expansion as business grows

Case Studies